Put Carmen Document Control to Work: You'll be Amazed
Carmen transforms your electronic document management system from its chaotic, "We need to get a handle on this" headache, to a smoothly running process.
Overall Productivity Gains
You'll be delighted with your staff's increased productivity once you implement Carmen document control software.
- Eliminate overwriting/duplication of effort. Carmen's revision control system prevents simultaneous editing of files. Nothing's as frustrating as realizing you're doing work someone already finished... except realizing a coworker overwrote changes you spent hours implementing!
- Enable employees to contribute to each other's efforts. With Carmen document management software, even company-wide collaboration is simple. File-locating functionality and overwrite protection streamline collaboration; document archiving lets you leverage portions of existing files (graphics, explanations, etc.) for use in new documents.
- Transform archives from "information abyss" to "valuable asset." A well-indexed archive facilitates learning from experience. With powerful search tools available in Carmen's document management system, easily locate similar work done on related projects.
Vastly Improved Organization
- Locate any document in seconds. Carmen electronic document management system lets you organize files in whatever way works best for you; associate documents with multiple references and locate them however fits your work style. Search on the fly to find documents by author, associated product line, publication date, key words, etc.
- Eliminate wasteful organizational practices. In most work environments, everyone stores documents on individual hard drives, so it's unclear who has the most recent version of a file... and revision management/version control becomes a nightmare! Carmen's version control software and document revision control eliminate this headache, as employees quickly learn to consult central archives for the most current files.
- Retain files' native formats. Some document management systems take over file formats and file structure. Carmen takes a "light touch" approach: Files remain in their native format and in normal Windows directory structures. Your documents will never be held captive by another company's software!
- Track documents assigned to projects. With Carmen document version control, you gain the versatility to group documents outside standard file hierarchy. Each file may be assigned to an unlimited number of projects; once a file gets linked to a project, its revision level is recorded at the project's close, so you may re-create project files as they existed when the project was active - even years later.
Streamlined Workflow
- Know immediately who has documents at any time. Eliminate wasted time and needless frustration of trying to figure out who is accessing a document. With Carmen electronic document management, as soon as someone checks out a file, everyone using the system can see who has it.
- Keep people informed. Automated email notifications keep team members informed about progress through the workflow, and notify the proper resources when key files change.
- Keep documents moving through the creation, editing and approval process. Carmen's electronic document management system streamlines the workflow process for everyone involved. Managers assign files to team members and track progress. Team members smoothly transfer documents to the next person who needs to work on or approve it. Throughout the process, everyone involved may track workflow, see where the file is and which step needs to happen next.
- Ensure accountability and track workflow history. Carmen tracks who has made changes to a document - or signed off on a change... and when. Now you never have to worry about whether a particular individual approved changes. Carmen's electronic document management capabilities keep track of everything!
- Retain complete document histories. Once a file is updated, earlier versions may be retrieved from archives. Attach notes to a document description or specific version in its history. This way, you maintain access to earlier versions, as well as why they changed.
- Be confident you have information you can trust. Carmen ensures your entire organization relies on a central document repository - so everyone always has access to the current version of a file. Permission restrictions control who may alter files, and when.
